Nationwide Apostille And Document Legalization Services

Order an Apostille Quote Here

Simple. Secure. Handled with care.

An apostille is often described as a passport for your documents. It certifies that a United States document is authentic so it can be used in another country. If someone told you that you need an apostille and you are not sure where to begin, you are in the right place.

I help individuals, families, professionals, and businesses across the country prepare and submit documents for apostille certification, United States Department of State authentication, and embassy or consular legalization. My goal is to make the process clear, organized, and as stress-free as possible.

When You Need an Apostille or Document Legalization

You may need an apostille or authentication when you are:

  • Getting married in another country

  • Adopting internationally

  • Relocating abroad for work or retirement

  • Applying for dual citizenship

  • Working or studying abroad

  • Buying or selling property overseas

  • Managing estate matters across borders

  • Completing international business filings

  • Submitting documents to a country that participates in the Hague Apostille Convention

  • Requesting recognition of documents for a country that requires embassy or consular legalization

If you are unsure which option you need, I will help you determine the correct pathway based on the receiving country.

What I Take Care of for You

Handling an apostille or legalization request on your own can be time-consuming and confusing. Requirements vary by country, by state, and by document type. I take care of the details so you do not have to spend hours searching government websites or trying to piece together steps on your own.

I handle:

  • Reviewing your documents to determine whether they are ready for an apostille or need additional certification

  • Researching and summarizing the published requirements for your destination country

  • Guiding you through obtaining the correct certified records or notarized documents

  • Preparing your apostille, authentication, or legalization request

  • Coordinating state processing, United States Department of State processing, and embassy or consular processing

  • Preparing shipping labels and tracking your documents at each stage

  • Keeping you updated from start to finish

  • Returning your completed documents exactly where you need them

My role is to make the entire process clear, manageable, and much easier on you.

Documents Commonly Apostilled or Legalized

I assist with a wide range of US documents, including:

Personal Documents

  • Birth certificates

  • Marriage certificates

  • Divorce decrees

  • Certificates of single status

  • Adoption records

  • Police background checks

  • Medical letters

  • Power of attorney for personal matters

Educational Documents

  • High school transcripts

  • University diplomas

  • Degrees and certifications

  • Enrollment letters

  • Academic records for international study

Business and Corporate Documents

  • Certificates of Good Standing

  • Articles of Incorporation

  • IRS documents

  • Corporate resolutions

  • Export related documents

  • Employment records

  • Powers of attorney for business use

Legal and Notarized Documents

  • Notarized affidavits

  • Estate documents

  • Real estate documents

  • Guardianship paperwork

  • Financial statements

If you are unsure whether your document qualifies, I can review it for you.

How the Apostille and Legalization Process Works

1. Review and Preparation

Start by requesting your quote. I will review your documents, confirm the steps required, and provide clear instructions for what comes next.

2. Processing

Your documents are sent to the appropriate state office, the United States Department of State, and the embassy or consulate if needed. I monitor and track each stage carefully.

3. Delivery

Once completed, your apostilled or legalized documents are returned to you with tracking so you know exactly when they will arrive. You receive personal support and communication throughout.

Support for Urgent or Deadline-Based Requests

Many clients reach out when they are facing a tight deadline. While government timelines cannot be changed, I help you prepare and submit your documents correctly the first time. This prevents delays and keeps the process moving as efficiently as possible.

Clear, Personal, and Attentive Service

If this is your first time navigating an apostille or document legalization, you are in good company. Most people find the process confusing at first. I will guide you step by step and make sure you feel informed and supported from start to finish.

Need a Certified Translation Along With Your Apostille?

Many documents must be translated before they can be used overseas. If you need both translation and apostille, I can coordinate the entire process for you.

I partner with Idiomatic Translations to provide certified translations for more than 130 languages. You are welcome to request apostille services only or full support for both translation and apostille.

Learn more about Certified Translation Services

Frequently Asked Questions

What is the difference between an apostille and embassy legalization?

Countries in the Hague Apostille Convention accept an apostille as proof of authenticity. Countries outside the convention require embassy or consular legalization. I can help you determine the correct path based on where your documents are going.

Do I need to live near you to use this service?

No. I work with clients across the United States and handle all preparation, coordination, and communication remotely.

How long does the process take?

Timelines vary depending on the state agency, the United States Department of State, and the receiving embassy. I will give you a clear estimate before we begin.

Can you help if I am not sure which documents I need?

Yes. I will review your situation, explain the common requirements, and help you identify the documents typically needed for your purpose.

Can you assist with both personal and business documents?

Absolutely. I assist individuals, families, legal professionals, educational institutions, and businesses of all sizes.

Ready to Get Started?

If you need an apostille or document legalization, I am here to make the process as clear and smooth as possible.

Submit your request or schedule a call. You will be one step closer to getting your documents where they need to go, securely and correctly.

Request Your  Apostille Quote Here
Text or call (406) 414-7518
Or email me here: apostille@ravallimobilenotary.com

You are welcome to reach out with any questions before you begin.

Cynthia